Conversion Details

Let MIDCON convert your records into digital ones, solving your storage, access, and redundancy problems.

 

Our customers and industry use many different terms when describing the process of converting records into digital images, such as scanning, digitizing, imaging and computerizing apertures. At MIDCON, we simply call it conversion services.

MIDCON converts 16mm and 35mm microfilm (spooled on rolls, reels, and cartridges), aperture cards, and all types of 105mm microfiche (Jacketed, Step & Repeat, and Computer Output MIcrofiche, or COM), and paper records.

Download our free Media Identification Guide

Here at MIDCON, we convert our customers’ records into electronic images, creating digitized versions of the source filmed images. The computerized versions of the scanned records are commonly stored as TIFF, JPEG, or PDF files. When scanning microfilm, microfiche, and aperture cards, MIDCON typically creates (i) bitonal TIFF or PDF files or (ii) grayscale JPEG or PDF files.

 

 

MIDCON Data uses the industry’s best scanners and imaging software to enhance the digitized images. We read and report any blip marks, filmed codes, punched Hollerith code, and barcodes embedded coded information contained in the paper records. We automatically and manually apply indexes to the scanned images, creating digital documents. We perform quality control reviews to ensure our customers’ satisfaction.

MIDCON Data converts both standard and large-format sizes of paper records. We convert paper that is stored in files, folders, binders, boxes, cartons, and cabinets. MIDCON scans both historical and day forward information from the paper records. We also provide “scan on demand” and records storage services…we operate a records storage center in which we store tens of thousands of boxes of paper records for our customers.

MIDCON Data delivers digital copies of records on CD ROM disks, DVD disks, external hard drives, or via the Internet. Our customers can access the converted documents from the delivery media or upload the scanned images to their document management system.

Our customers access the imaged media online, eliminating the need to use or maintain record reader printers or scanners. Many of our customers destroy the physical copies of the records once the conversion project is completed.

Why should you consider converting your records? 

Your digitized records will require little to no physical storage space, you can access the digital images online, and easily electronically backup the digital images.

How much will it cost to convert your data?

Prices are dependent upon factors associated specifically with your project. MIDCON needs to better understand your project to provide you with an accurate price estimate. See below for a list of pricing factors for our conversion services. Contact MIDCON Data Services and we’ll discuss your project and provide you with ballpark pricing under no obligation.

Pricing Factors

 

There are many factors that impact the pricing of microfilm conversions.  

MIDCON Data needs to better understand your project to provide you with an accurate price estimate.  Below is a list of factors that are used to assess the scope and cost of a microfilm conversion project.


Microfilm Information
Film size (16mm, 35mm), physical condition, number of rolls of film, estimated length of film (100, 200 ft.), average number of frames per roll, total number of frames, blipping scheme (none, single, double, triple), reduction ratio, positive or negative format, simplex/duplex/duo format, scanning mode (bitonal or greyscale).

Indexing Information
Customer’s retrieval strategy, level(s) and types of indexes (folder, document, image), location(s) of indexing information, database or bar codes available to support indexing.

Image Processing Information
Special instructions (deskew, crop, enhancement, re-size, rotation, endorsing, and multi-page TIFF processes).

Quality Control Information
OCR accuracy rate, indexing accuracy rate, legibility accuracy rate, deskew/crop/truncation accuracy rate, missing image rate.

Output Information
File Format (TIFF, PDF, Text, Other), scanning resolution (200 or 300 DPI).

Output Media (CD ROM, DVD, External Hard Drive, Other)
Labeling Requirements, customer’s preferred shipper.

 

 

There are many factors that impact the pricing of microfiche conversions.  

MIDCON Data Services needs to better understand your project to provide you with an accurate price estimate.  Below is a list of factors that are used to assess the scope and cost of a microfiche conversion project.

Microfiche Information
Type of fiche (COM, step & repeat, jacketed), Physical condition, Number of sheets of fiche, Maximum number of columns and rows per sheet, Average number of frames used per sheet, Total number of frames, Reduction ratio, Positive or Negative Format.

Indexing Information
Customer’s retrieval strategy, Level(s) and types of indexes (folder, sheet, document, image), Location(s) of indexing information, Database or bar codes available to support indexing.

Image Processing Information
Special instructions (deskew, crop, enhancement, re-size, rotation, endorsing, and multi-page TIFF processes).

Quality Control Information
OCR accuracy rate, Indexing accuracy rate, Legibility accuracy rate, Deskew/Crop/Truncation accuracy rate, Missing image rate.

Output Information
File Format (TIFF, PDF, Text, Other), Scanning resolution (200 or 300 DPI).

Output Media (CD ROM, DVD, External Hard Drive, Other)
Labeling Requirements, Customer’s Preferred Shipper

 

 

Many factors impact the pricing of aperture card conversion projects.  

MIDCON Data Services needs to better understand your project to provide you with an accurate price estimate.  Below is a list of factors that are used to assess the scope of an aperture card conversion project.  The most important factors are in bold.

Aperture Information
Number of cards, Physical condition, Percent cards that are punched, Scanning mode (bitonal or greyscale), Consistency of punching scheme, Size of drawings, Positive or Negative Format.

Indexing Information
Customer’s retrieval strategy, Index values, Location(s) of indexing information, Database or bar codes available to support indexing.

Image Processing Information
Special instructions (deskew, crop, enhancement, re-size, rotation, endorsing, and multi-page TIFF processes)

Quality Control Information
Indexing accuracy rate, Legibility accuracy rate, Deskew/Crop/Truncation accuracy rate, Missing image rate.

Output Media (CD ROM, DVD, External Hard Drive, Other)
Labeling Requirements, Customer’s Preferred Shipper.

 

 

Many factors impact the pricing of paper record conversion projects.  

MIDCON Data Services needs to better understand your project to provide you with an accurate price estimate.

Below is a list of questions to consider and use to assess the scope of your paper conversion project. . .

 

General Considerations

 

  • About how many paper records are you thinking about converting?
  • Paper records are often organized in file folder or binders. Are all the paper records organized in a common manner? If not, in how many different manners are the paper records organized? Please describe each manner of organization and their frequency.
  • Can the paper records be shipped to Oklahoma City for conversion? How will the paper records be grouped for transfer for shipment? If the records can’t be released for shipment, how are their presently stored and organized?
  • On average, how many times per day will you need to access the paper records?
  • How are the paper records labeled? Is a unique identifier present on the outside of each paper record? If yes, please describe in detail.
  • Is your office going to provide an inventory of paper records to be converted?
  • Is your office going to provide a database extract with values such as employee number, name, SSN, or other identifying information?

Scanning Considerations

 

  • Is anything other than sheets of paper filed in the paper records? If yes, please detail what other types of things are in the paper records and their frequencies.
  • What varying sizes of sheets of paper are filed in the paper records and their frequencies?
  • What is the general condition of the paper records?
  • What percentage of paper document exhibit less than good legibility?
  • What is the percentage of the filed sheets of paper that contain information on the backs of pages?
  • On average, how many sheets of paper comprise a paper record?
  • On average, how many documents comprise a paper record?
  • On average, how many sheets of paper comprise a document within a paper records?
  • What types and frequencies of fasteners (i.e., staples, paper clips, rubber bands, binders, and such) are present in the paper records?
  • Do we have to reattach removed fasteners?
  • Is bitonal, greyscale, or color scanning required? If greyscale or color scanning is required, under what conditions is each scanning mode used?

Indexing Information

 

  • Is both folder level and document level indexing required?
  • What indexing fields do you plan to use for document retrieval?
  • How many document type values will be used to identify documents?
  • Will documents be indexed by effective date of the transaction?
  • What other indexing values are required for each document?

Image Processing Information

 

  • Are there any special image processing requirements or standards regarding the de-skewing, cropping, enhancement, re-sizing, rotation, and/or endorsing of the scanned images?

Quality Control Information

 

  • What is your standard for image quality?
  • What is your standard for indexing?
  • How much time does your office require to perform inspection and acceptance of delivered images and indexes?
  • How many images and indexes per day can your office inspect?

 

Midcon Data Services has an average rating of 4.9/5 from 9 reviews.