In the world of data storage management, there is no one-size-fits-all solution. Service providers need lots of additional information to offer you tailor-made solutions. Your primary concern will revolve around things like where and how to store your data. However, the service providers need to know the purpose of your decision and the data amount to be stored. These preliminary survey queries will help to chalk out an initial plan of whether to build a premise solution, utilize cloud solutions or go for a hybrid service.

Data storage management procedures vary from business to business, but we have compiled a list of tips to help you protect your data. Take a cue from the experts.

The Top 14 Tips

1. Ask yourself questions: You need to analyze your data and evaluate its business worth.

  • If the data is lost, how soon would I need it back?
  • What should be the minimum amount of time for accessing the data?
  • How long would I need to store the data?
  • What will be the level of security?
  • Which regulatory requirements should be fulfilled?

2.   Give importance to unstructured data: One should not neglect the procedures for selecting a data management platform. It should have the capability of combining multi-structured data with semi or unstructured data.

3.   Know your compliance needs: High standards of compliance and security regulations should be maintained by public trading companies or those working within a regulated environment like health care or finance. To avoid penalties, data management service should also comply with such regulations.

4.   Establish the policy of data retention: Data retention policies should be maintained for the sake of legal compliance and internal data governance. Before you set up data management processes, prioritize them on the basis of their value for your organization and the number of years for which you need to store them.

5.   The best solution is that which suits your data: As previously mentioned, there is no one-solution-fits-all strategy in the world of data management services. You are considered a smart buyer only when you select your strategy based on the workload characteristics.

6.   The upfront costs cannot become decisive factors: It is important that you understand the entire cost of ownership. Do not forget the amount you invested in purchasing the storage devices. You must consider the long-term impact of storage devices that you are planning to buy. Do not run after lucrative initial discounts. In fact, an accurately calculated cost of ownership would help you compare the long- and short-term cost benefits.

7.   Implement a tiered storage strategy: If you ensure that your systems can cope with various storage tiers, you can save future efforts, money and time. This is because storage tiers eliminate the need of reorganizing data when the requirements of application change. For actively used data, fast storage devices like SSD should be used, whereas for data backup, you may choose less expensive mediums like cloud services.

8.  Know about cloud: Do not assume that all cloud systems are equal; they do differ. Some can handle archives wonderfully, while others perform better and are more stable. Some cloud systems are not up to par with respect to either of these.

9. Vet your data storage service provider carefully: How to choose the best document management services is a million dollar question! There are millions of them in the market. Experts suggest hiring a service that possesses an excellent team of technical support. Evaluate performance, availability and the capacity to tolerate fault. In addition, choose the service that implements the latest strategies like tiering, thin provisioning and deduplication. Ultimately, if a breach of contract takes place, ensure that you can fall upon the compensation clause included in it.

10.  Avoid storing redundant data: Gone are the days when storing data was an expensive option. However, despite its faults, it also had a silver lining. Back then, the companies were less likely to store useless, redundant data. Now, they are more careless about evaluating which data to store and which to delete, because the storage options are unlimited and cost-effective. Please remember that not only is storing redundant data useless, but it also negatively impacts the performance of the system.

11.    Ensure data security: In an IT environment, data security is of utmost importance. Data must be secured both physically and virtually. To ensure the least damage from a system hack, encrypt the data. In addition, to prevent encrypted data loss during a natural disaster, store the data in tapes and keep them in safe locations.

12.    Snapshotting, cloning and deduplication: Adopting these latest strategies of data storing will save space, offer fast services and help you control the system.

13.    Ensure that you can quickly access the data: There is no point in archiving your data if you cannot access it at critical moments. The quicker the access time, the better the performance.

14.     Make a disaster recovery plan and test it on a regular basis: To enhance the performance of the storage device, create a good recovery plan so that you know you are able to retrieve data in a minimal amount of time when required. Test the recovery system regularly and verify that you have retrieved your complete data pool.

 Efficiently handle data and ensure the biggest growth of your company. We hope that these 14 tips will help you in doing so.

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